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Bookly Addon – Advanced Google Calendar: Two-Way Sync, Multiple Calendars & Seamless Scheduling

Bookly Addon – Advanced Google Calendar is a robust extension that brings advanced Google Calendar integration to your Bookly booking system. With two-way synchronization, support for multiple calendars and staff mapping, event color coding, and granular sync controls, this addon ensures your availability is accurate across Bookly and Google Calendar — preventing double bookings and simplifying calendar management for teams.

Why Advanced Google Calendar Integration Matters

Many businesses rely on Google Calendar for daily scheduling. Out-of-sync calendars cause double bookings, missed appointments, and administrative headaches. The Advanced Google Calendar addon offers enterprise-grade synchronization: it watches external events, syncs Bookly appointments to staff calendars, supports multiple calendars per staff, and provides conflict resolution tools — all while preserving performance and privacy.

Core Features & Capabilities

• Two-way sync — Sync Bookly appointments to Google Calendar and import external Google events back into Bookly to block availability.
• Multiple calendars per staff — Connect more than one Google Calendar per staff member (work, personal, shared calendars).
• Selective sync rules — Choose which services, locations or staff should be synced and set per-item sync preferences.
• Event color & title mapping — Map Bookly services, staff or locations to specific colors and event title formats in Google Calendar.
• Real-time and scheduled sync — Use immediate push where supported or schedule frequent sync intervals to keep data fresh.
• Conflict detection & resolution — Automatic detection of overlapping events and configurable conflict handling (block slot, notify admin, or auto-reschedule).
• Two-way status updates — Cancelations or rescheduling in Bookly reflect in Google Calendar and vice versa.
• Timezone-awareness — Correct timezone handling for staff and customers across regions to avoid timing errors.
• Secure OAuth-based connection — Uses Google OAuth for secure, delegated access; credentials are not stored in plain text.
• Per-calendar settings — Control event visibility, reminders, default duration, guest lists, and conferencing links (Google Meet) for synced events.
• Manual sync & logs — Trigger manual syncs and review detailed sync logs for auditing and troubleshooting.
• Privacy options — Mask customer details or use short titles when syncing to public/shared calendars to protect privacy.
• Integration with notifications — Combined with Bookly notifications you can keep customers & staff informed of calendar changes.
• Compatibility — Works with Bookly Pro, Staff Members, Locations, Group Booking, and other Bookly extensions.

Benefits for Your Business

Implementing Advanced Google Calendar sync eliminates manual double-checking, reduces admin overhead, and improves customer experience. Staff can continue using Google Calendar as their daily planner while Bookly becomes the single source of truth for bookings. It’s ideal for multi-staff teams, franchises, agencies, and anyone using mixed calendar workflows.

Detailed Use Cases

• Healthcare: Clinicians sync their Bookly schedule with private Google Calendars and block external meetings automatically.
• Beauty salons: Stylists use separate calendars for personal appointments and Bookly services while keeping availability accurate.
• Consultants & agencies: Team members map project calendars and client calls to avoid overlap with Bookly bookings.
• Training centers: Instructors connect class schedules across multiple calendars and allow assistants to manage bookings.
• Franchises/multi-location: Each location can map to its own calendar set for central coordination and reporting.

How It Works — Setup Overview

1. Install Bookly Pro and activate the Advanced Google Calendar addon.
2. Go to Bookly → Settings → Google Calendar and follow the OAuth flow to connect your Google account securely.
3. In Staff settings, map each staff member to one or more Google Calendars and configure per-calendar sync rules (two-way / one-way).
4. Configure default event titles, colors, reminders and privacy settings for synced events.
5. Set sync intervals (e.g., real-time push if available, or cron-based every 1–5 minutes) and enable conflict handling preferences.
6. Test by creating demo appointments and external Google events to verify two-way behavior and conflict resolution.

Advanced Configuration & Tips

• Use separate Google accounts for team-wide calendars to centralize availability and reduce repeated OAuth prompts.
• Enable Google Meet links for virtual appointments by mapping a Calendar that supports conferencing; the addon can include the meeting link in Bookly notifications.
• Mask customer names on shared calendars to comply with privacy rules — use initials or “Booked – Service Name”.
• Set notification windows to avoid spamming staff with too many alerts; combine with Bookly reminder settings for clients.
• Use manual sync after bulk imports when you adjust many external events to avoid transient conflicts.
• Monitor sync logs when onboarding staff — logs help locate missing events or permission issues quickly.

Shortcodes & Developer Hooks

Developers can leverage hooks and shortcodes to extend functionality:

• [bookly_gc_sync_status staff_id="12"] — show sync status for a staff member.
• Action hook: do_action('bookly_gc_event_synced', $appointment_id, $google_event_id)
• Filter hook: apply_filters('bookly_gc_event_title', $title, $appointment) — modify event title before syncing.
• Use webhooks or WP Cron to trigger custom sync events for high-frequency environments.

Conflict Handling & Best Practices

When an external Google event overlaps with a Bookly slot, the addon offers configurable responses:

• Block slot: mark the Bookly time as unavailable so customers cannot book.
• Notify admin: warn admin/staff to resolve the conflict manually.
• Auto-reschedule: attempt to move the Bookly appointment to the nearest available slot (use cautiously).

Best practice: start with notify mode for your first week to analyze common conflict patterns before enabling auto-reschedule.

Security & Privacy

• OAuth 2.0 is used for secure Google access; tokens are stored encrypted in WordPress options.
• Option to obfuscate customer details when writing events to public/shared calendars.
• Retention settings let you remove old synced events or revoke access per staff if someone leaves.
• Audit logs track who connected what account and when syncs occurred for compliance audits.

Troubleshooting & Support

• Permission errors: ensure the connected Google account has calendar write/read access for the selected calendars.
• Missing events: check sync logs and manual sync; review API quota limits in Google Cloud Console if high volume.
• Timezone mismatches: confirm site timezone, staff timezone, and Google Calendar timezone settings match expected values.
• OAuth re-authentication: refresh the connection if tokens expire or if Google prompts security rechecks.

Common Questions (FAQ)

Download Bookly Addon – Advanced Google Calendar

Use the official download link below to get the latest stable version. This addon requires Bookly Pro and appropriate Google API access for each connected account.

⬇️ Download Bookly Addon – Advanced Google Calendar

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Conclusion

Bookly Addon – Advanced Google Calendar is the definitive solution for teams that depend on Google Calendar but need the structure and booking power of Bookly. With secure OAuth connections, multi-calendar support, two-way sync, conflict resolution, and comprehensive admin controls, you can keep calendars in sync and focus on delivering great service.